A collection of essential shortcuts and tips to use Notion 200%

The fastest way to work in Notion is to keep your hands on the keyboard: / creates any block, [[ links pages, Cmd/Ctrl + Shift + M adds a comment, and Cmd/Ctrl + D duplicates a block. Add toggles, callouts and database views, and your pages stay clean as well as quick to write. Here are the essentials for this popular productivity tool.

🚀 Which Notion shortcuts should you learn first?

Start with these four, since minimizing mouse use is the key to speed in Notion.

1. / (slash): This is the most basic of all! When adding a block, press / and type the desired block name (e.g. /h1, /todo, /callout) to create the block without a mouse click.
2. [[ (double square brackets): Used when you want to link to another page. If you type [[ and type the page name, the link will be connected immediately.
3. Cmd/Ctrl + Shift + M: You can leave a comment on the block you are currently writing. Really useful when collaborating!
4. Cmd/Ctrl + D: Duplicate the current block directly below. It saves a lot of time when creating multiple text boxes or to-do lists with the same format.

💡 Which Notion features make pages easier to use?

Beyond shortcut keys, Notion has several useful hidden functions.

1. How do you make a cluttered page cleaner?

Use a toggle: type > and press the space bar, and a toggle list is created immediately. Details can be hidden and opened only when needed, making a page with too much information much cleaner.

2. How do you highlight key points?

Typing /callout creates a striking box with an icon. It grabs attention for important announcements or memos you don't want to forget.

3. Utilizing database view switching

Create a database and check it by switching between views such as Table, Board, and Calendar. The same data is easier to understand at a glance in different forms depending on the purpose.

How long does it take to get used to the shortcuts?

The shortcut keys may feel awkward at first, but using them consciously for a few days can noticeably increase your work speed. We hope you create a smarter daily life with Notion! 😊